{"id":2766,"date":"2021-04-29T07:29:38","date_gmt":"2021-04-29T07:29:38","guid":{"rendered":"http:\/\/promanconsulting.hu\/?p=2766"},"modified":"2023-05-17T18:51:38","modified_gmt":"2023-05-17T18:51:38","slug":"processabra-cesites","status":"publish","type":"post","link":"https:\/\/promanconsulting.hu\/en\/folyamatabra-keszites\/","title":{"rendered":"The most important things to know when making a flowchart"},"content":{"rendered":"

There are several tools that can make our everyday lives easier. The flowchart is one of them. Here we will explain what a flowchart is, its main advantages and elements, and the tools available to help you create one.<\/span><\/p>\n

What is a flowchart?<\/h2>\n

A flowchart is a diagram representing a business process, project, system or even a computer algorithm. It is widely used to make complex tasks simple and transparent.<\/span><\/p>\n

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What are the benefits of creating a flowchart?<\/h2>\n

Clear visual representation<\/h3>\n

One of the biggest advantages of the flowchart is, of course, its visuality, the clear representation of tasks. It allows us to summarise the status, sequence and progress of several process steps in a single document. The flowchart allows, for example, a quick and easy overview of a workflow and the definition of the next steps.<\/span><\/p>\n

Effective coordination<\/h3>\n

In the <\/span>project managers<\/span><\/a> benefit from the flexibility to move assigned tasks and associated resources around within the flowchart. A well-constructed job flowchart also includes capacity utilisation, so that any changes that may occur can be easily tracked and resource allocation can be quickly adjusted if necessary. The flowchart helps the project manager to see clearly the upcoming tasks that are relevant to the project.\u00a0<\/span><\/p>\n

Communication in one place<\/h3>\n

The project participants can see the flowchart as a common platform that, if used properly, can even trigger regular meetings. By visualising the progress of the project, team members can always know what they need to do next.<\/span><\/p>\n

Problem solving<\/h3>\n

Within the flowchart, a given task can be broken down into several sub-assemblies. This makes it easier to understand a more complex task and, by splitting it up, the main task can be solved more easily. For more complex projects, it is advantageous to decide to create a flowchart already in the brainstorming phase, as the visual representation makes the seemingly endless task list more transparent for us.<\/span><\/p>\n

Paperless documentation<\/h3>\n

Flowcharts are now most often created and stored digitally, saving unnecessary paper print rounds.<\/span><\/p>\n

Key elements and symbols of the flowchart<\/h2>\n

Whether you want to create a flowchart yourself or are struggling to interpret one, it is essential to be aware of the most basic notations and their meanings. Of course, there are common representation languages that use different notations, but the 5 basic ways are the most common:<\/span><\/p>\n

1. Oval shape - starting and end points<\/h3>\n

The oval or ellipse shape marks the beginning or end of the process. Strictly only one of the start symbols may appear in the diagram and only one arrow may start from it. The end symbol can be more than one, but no arrow can exit from it, only enter it.<\/span><\/p>\n

2. Rectangle - marking the main steps<\/h3>\n

Once we start the flowchart, the rectangle symbol is the one we most often continue with. It is used to record the main steps, such as the most basic tasks or operations in the process.<\/span><\/p>\n

3. Arrow - the itinerary<\/h3>\n

The arrow guides you through the entire flowchart. Although there are many arrow symbols to choose from, we recommend using one or two within a flowchart. This keeps the diagram clear and concise.<\/span><\/p>\n

4. Rombus - a decision must be made<\/h3>\n

The diamond is a symbol of decision. It can be used to indicate when you are faced with a simple decision or a more complex one that you need to resolve in order to move forward. Always make sure that all possible decision situations and their possible outcomes are indicated in the diagram.<\/span><\/p>\n

Flowchart making tips<\/h2>\n

Whether you create a flowchart on a sheet of paper or online, there are three basic steps to consider:<\/span><\/p>\n